4-H Alberta is directly following AHS guidelines related to COVID-19. We are listening to our community and working with AHS to provide clarity and support wherever possible to continue to support the development of our youth.
Our Leadership Team is in constant communication with senior personnel within AHS and currently pursuing special consideration for 4-H activities related to 4-H Shows & Sales. Our youth’s health and safety will remain our top priority as we work to find viable solutions.
We will update our 4-H community with new information as soon as it becomes available.
As COVID-19 guidelines and restrictions can change quickly, we encourage our 4-H community to visit the Alberta government website for the most recent updates. The links to AHS COVID-19 information and resources can be found under the Links & Resources heading.
On April 7th, Alberta has returned to Step 1 of the AHS ‘Path Forward” plan. Step 1 restrictions will remain in place until further notice.
4-H Alberta is thankful to be included in the exemption for “Youth and collegiate sport and recreation activities,” as outlined on the AHS website.
What the current restrictions and guidelines mean for our 4-H Alberta community:
- 4-H is allowed to work on project-related activities in groups of 10 at the club level only
- All participants must be masked and physically distanced – 3 meters inside or 2 meters outside
- 4-H must conduct their business meetings virtually
- No in-person 4-H interclub, district or regional activities or events or gatherings are permitted at this time. Any changes to AHS guidelines will be communicated immediately.
- Based on the current trend and past experiences with COVID guidelines, events within the next month or two appear unlikely.
- Participants must be 18 years of age or younger
- Registered 4-H members ages 19-20 can participate as a helper, assisting younger members, under the supervision and guidance of a Trained 4-H Leader / Screened 4-H Volunteer.
The situation with COVID-19 continues to evolve, and the Government of Alberta is updating public health orders, guidance and recommendations continuously based on evidence and the expert advice of our public health officials. You are encouraged to visit alberta.ca/COVID regularly for the most up-to-date information.
4-H Alberta will do our best to update this Current Guidelines section as soon as new information becomes available. Typically 1-2 days following AHS updates.
NEW FAQs Update & Highway Clean-up Information as of April 7, 2021
- Achievements Days will be a Club Level experience only – no Interclub or District.
- Breaking the rules will mean: no insurance, loss of club year/no diary points for club members and participating members will not be able to join 4-H the following year.
- As 4-H in Alberta moves forward in the planning and implementing of project days and Achievement Days, these are for the purpose of 4-H business; these are not a social gathering and attendance will be restricted to members and leaders.
- 4-H Alberta will continue to follow the order of Children’s Sport and Performance.
4-H Alberta is only supporting in-person Club level project events that follow AHS guidelines (AHS Children Sport and Performance). Any in-person activity beyond the Club is not a sanctioned event and will not be covered by 4-H insurance; the club will not be in good standing and participating members are ineligible to register next club year; members will not be eligible for diary points or receive credit for the year which will affect scholarships and future opportunities.
AHS may fine the group and 4-H Alberta would not provide assistance in paying this fine.
18-year-olds are included in the exemption we received in December. 19 and 20-year-olds can be used as volunteers/trainers. Use their expertise to train and work with the younger members. 19 and 20-year-olds are members in good standing with 4-H Alberta and can showcase their project. They may also sell/market their projects.
Yes, they can demonstrate and showcase their skill in a class of their own.
No – anything beyond the Club in-person is not allowed.
As per our exemption – Children Sport and Performance – we may have a group of 10 participants, including 4-H members and trainers/judges/coaches. So 9 members plus one judge or 8 members plus a judge and a gatekeeper. If the group is inside they must be spaced 3 meters apart, outside 2 meters apart.
For the safety of our members, an adult member of the household may be within that 3-meter circle. For example with a 10-year-old and their 1500 pound steer.
Groups of 10 should be spaced 3 meters apart both inside their circle and between circles. Follow the rules about spacing (3 meters inside and 2 meters outside) and masks, use sanitizer and keep track of who is present. If you are doing something physical and need to remove masks for safety ensure the 3 meters is maintained between the members within the group of 10.
One judge, masked and physically distanced can judge at an Achievement Day. Leaders can be marshals or stewards. Remember the judge is required to be 3 meters apart from the other participants.
Yes, if they are physically distanced and masked, using hand sanitizer, documented that they are in attendance and comfortable doing so.
9 Members and 1 trainer/coach/judge makes a group of 10. 1 parent/guardian/adult from the member household may be on the side for safety purposes. 4-H Alberta is asking if an additional 10 volunteers can be present at Achievement Day to do the jobs needed to have a great event.
- For monitoring those who enter and exit the facility or grounds to comply with the property capacity limits.
- Those that enter the building must complete a self-assessment to be granted access.
- 4-H Club project activities and achievement days must have:
- covid waivers completed for all present,
- All 4-H members and leaders complete code of conduct, program agreement, Medication Permission, Personal Health Record, 4-H demographic information and Assumption of Risk and Waiver: Coronavirus/COVID 19.
- attendance sign in at the entrance with name and contact number or email,
- limited entrances,
- Appropriate signage posted,
- Masks and hand sanitizer available for everyone
- Having a communicated plan outlining expectations and schedule of events for everyone.
All registered members, leaders, volunteers are required to complete forms by logging into their profile in the Online Registration System. The forms are code of conduct, program agreement, Medication Permission, Personal Health Record, 4-H demographic information and Assumption of Risk and Waiver: Coronavirus/COVID 19
General leaders and or club registrars are able to see what form has been completed but not the data on the form, that information is confidential. As a leadership team, please ensure that all members, leaders and volunteers have completed their forms.
You can access the forms by logging in with your user name and password here:https://www.4habregistration.ca/~login.php )
All food service needs to comply with – https://www.canada.ca/en/health-canada/services/food-nutrition/food-safety/covid19.html
Food can be served at your 4-H activities following all safety guidelines, this may increase cost or resources required. Food service should be limited to the club only. Absolutely no potlucks allowed.
If the 4-H Club is serving the food it is their responsibility to follow all regulations. If an outside party is preparing and serving food it is their responsibility to ensure the rules are followed.
A request has been made to the Government of Alberta. We are continuously advocating for all 4-H clubs across the province.
4-H Members, Leaders, Families need to understand projects activities and achievement days will not resemble traditional schedules, guests or activities.
Work with your members to identify the most important components of achievement days and find ways to accommodate following all AHS requirements.
Having a meaningful Club experience is the most important factor in planning your Achievement Day.
A ‘safety person’ is only necessary when there is a project safety concern (ie 9 yr old with a 1500 lb steer).
Maximum ratio is: 1 – registered 4-H Member = 1 parent/guardian/adult from the member’s household
No siblings, or additional guests are allowed. The member has the same safety person for the day.
A parent/guardian can designate an additional adult(s), from the same household, as the ‘safety person’ in the case they have more than one child in attendance. The ‘safety person’ cannot move between groups but must stay with their assigned member.
Monitoring and enforcing rules to all is done by the club leadership team. All 4-H families are required to support the club’s leadership team to ensure safety for all.
Use signage to inform the public of achievement day restrictions. Be sure that all 4-H families are aware of the expectations of those in attendance.
Ensure all participants have signed the Program Agreement form when they registered and a motion on the club books stating where and how the recording will be shared..
As per current AHS guidelines, masks are mandatory indoors and strongly recommended outside. Physical distance is 3 meters indoors and 2 meters outside.
4-H Alberta is a youth-focused organization. 4-H Alberta was fortunate to be granted an initial exemption under the Youth Sport and Performance exemption that has allowed 4-H members and clubs to continue with in-person club level project work throughout Covid restrictions. 4-H Alberta will continue to work in partnership with AHS and respect the current guidelines set forth by the Province of Alberta and Alberta Health Services. We have and will continue to strive to keep our members active and safe within these guidelines. Bull sales and open shows are being designated an ‘essential service’ to the ag industry vs our designation as primarily a youth organization.
All 4-H Achievement Days will be at club level only. You may sell as an interclub or district virtually or privately but we cannot invite buyers into our venues at this time. No public, no spectators, no buyers are in the facility.
CODE OF CONDUCT: Please remember that what we do in 4-H is for our youth, follow the code of conduct and be a positive role model for the youth watching you Lead and Guide.
Masks are highly recommended unless working within household groupings.
If picking garbage with a non-household group rather than a household grouping, it is recommended that everyone should wear masks and be physically distanced.
No, all Alberta transportation rules must be followed while participating in Highway Clean up.
No, transportation to, during and after highway clean-up must be household groupings.
NEW FAQs Update as of February 19, 2021
Please read and become familiar with the latest 4-H Alberta COVID update and the FAQs before making a call to ask a question.
3. The 4-H exemption is for project activities only at this time. It is important to hold 4-H activities virtually if at all possible. I.e., 4-H meetings.
The COVID Update and exception falls under the category of “Children’s sport and performance activities” that were added to the STEP 1 restriction easements by AHS on Feb 8th. Registered 4-H Members ages 19-20 can participate as a helper, assisting younger members, under the supervision and guidance of a Trained 4-H Leader / Screened 4-H Volunteer. They do not count towards meeting the Rule of Two or supervision ratios.
4-H Members, 4-H Leaders, parents, guardians and guests must uphold the 4-H Code of Conduct at all times. Anyone representing or participating in 4-H must be respectful of all Alberta Health Services requirements and any community facility restrictions that they may have. Asking community facilities or organizations to “bend the rules” for a 4-H activity is not acceptable and will not be tolerated and may result in the 4-H Club not being in good standing.
At this time, only club level activities that are critical activities that support training and learning opportunities are permitted. No in-person interclub, district, regional or provincial activities are allowed at this time.
No, at this time, in-person club meetings, committee meetings, district or regional council meetings will continue to use virtual platforms until further notice. Meetings are not considered critical activities to be held in-person.
No, activities are limited to registered 4-H Members, 4-H Leaders, 4-H Volunteers and trainers. Non-registered youth and spectators can not attend, observe or participate at this time.
4-H Members’ safety is the number one priority at all times. 4-H Leaders must follow the rule of two and have an adequate number of volunteers present to ensure member safety. No more than one parent or guardian per member can attend to assist with the learning activity. All facility participant limits must be met.
ONLY critical 4-H club project activities that support training and learning opportunities are permitted if they cannot be held virtually.
Specific rules, including any participant cap, would vary by activity. If 4-H is having a project meeting with some crafting, then attendance would be limited by spacing restrictions as opposed to the number of participants. If 4-H is hosting physical activities for children or youth, then 4-H would need to abide by the facility being used to host the activity.
This exemption is for project activities only at this time. 4-H will continue to have club business, committee and council meetings virtually. If a club is too large to meet for project work in the available facilities, we recommend splitting into smaller groups and schedule accordingly.
If 4-H Members, Leaders and Volunteers are on their feet moving about, it is considered to be a physical activity. People must be 3 meters indoors or 2 meters apart outdoors and wear masks. (Example, but not limited to: All animal, healthy living, outdoor projects.)
Project activities that allow members to sit or stand in one spot and work with a mask on need to be separated by 2 meters. (Example, but not limited to: Crafts, woodworking, small engines)
Outdoor activities need to be limited by the number of screened people available to maintain the 4-H rule of two. Physical distance requirements must be met and masks worn.
No events allowed; only critical activities that support training and learning opportunities for 4-H members at this time. No events, including competitions, with invited community members and or additional guests, can be held. This exemption is for project activities only.
During Step 1 of AHS COVID restrictions, 4-H will continue to do communications activities either virtually, on video or some alternative method to minimize contact and keep everyone safe. Once Alberta moves to STEP 2, we will look at this question again.
Yes, 4-H Clubs can participate in community service initiatives providing community facility or partner requirements are respected and followed. All AHS requirements must be met.
Owners of the property need to check with their insurance provider to make sure they are willing to accept the risk of having 4-H members and leaders working on their property. 4-H insurance only covers Cleaver Kids, 4-H Members, Leaders and Volunteers at a sanctioned 4-H activity. 4-H insurance does not cover private property or project items.
At this time, Club activities do not need to have a 4-H Activity Plan unless already required. (see 4-H Canada Safety Assessment and Management Policy – Pg 14, #2). If you have any doubt whether your activity requires an Activity Plan, please complete one at least two weeks in advance of the activity.
At this time, the ability to host a near-normal achievement day is unknown. We are encouraging 4-H Clubs to continue their planning.
Develop a plan for an in-person club level achievement day that follows the AHS restrictions outlined in this update, AND also be aware that at any time, restrictions may change without notice. Clubs need to be prepared with a plan B, C, D. At this time, no guests, spectators or additional family members can attend.
We are continuing to explore opportunities for interclub or district achievement days.
Please read the latest 4-H COVID update before making a phone call.
If you still have questions, reach out to your Area Coordinator. Your questions will be answered as soon as possible during regular business hours (8:30 – 4:30 Monday – Friday).
With the new Government of Alberta enhanced COVID-19 public health measures in effect, how can 4-H Alberta help us operate our club? 4-H Alberta has added a new resources page to help clubs, leaders, and members operate during this challenging time. On this page, you will find various resources and information such as 4-H Alberta’s offer to support your club by providing you with a G Suite account and other tools to help you facilitate virtual meetings, set up Google Classroom, etc. Visit https://www.4hab.com/covid-19resources/
I’m in charge of organizing an upcoming 4-H activity? Where do I start? Every activity and every club is unique. The best place to start is with your facility – is it available and what rules do they have? You also need to consider whether or not you can meet AHS guidelines in terms of numbers of attendees, social distancing, masking, disinfection, etc. Communicate and work with your 4-H families to support a safe environment for your club to operate.
4-H Alberta COVID-19 waiver:
If I did not get a waiver or have misplaced it, can the waiver be resent to me? Contact email@example.com, or call 780-682-2153, for a new COVID-19 waiver. To download a generic COVID-19 waiver form click here: COVID-19 Generic Waiver
Are masks Mandatory at 4-H activities and events? When participants can not be physically distant, masks should be worn appropriately. For more AHS mask guidelines here: COVID-19: Masks | Alberta.ca
Is there a health checklist to provide families before 4-H activity? All participants should complete a self-assessment before attending a 4-H activity or event. This COVID Alberta Health Services Daily checklist can be used as a guide: COVID-19 Alberta Health Daily Checklist
Can we meet at a home or private residence to meet or work on projects? 4-H Clubs may use a home or private residence providing the club has outlined the location details and expectations in their club minutes. The details and expectations would be agreed upon by whomever owns the property that includes areas available for use and expectations regarding Alberta Health Services requirements, including disinfection. Property owners need to communicate with their insurance company before the event for further details.
Can I be part of 4-H and a local sports team or other youth groups? Yes, members and leaders can participate in other activities and events in their communities. 4-H activities and events can meet social distancing and mass gathering requirements, as outlined by Alberta Health Services.
If a family member needs to self-quarantine from school, another youth group, or due to exposure to COVID-19, do we have to self-quarantine from 4-H? Yes, if an individual is required to quarantine from exposure, or they exhibit COVID symptoms, they must quarantine from 4-H.
Is a 4-H club considered to be a cohort? No, 4-H activities and events do not have limitations in complying with AHS. 4-H is different from a closed sport cohort. COVID-19 Guidance for Cohorts
Can our 4-H activity or event have potlucks or serve food? Potlucks are not permitted at this time (Sept 15, 2020). If your club, committee, or council wishes to serve food, you must follow all foodservice requirements and guidelines outlined by AHS: Coronavirus disease (COVID-19) and food safety
How can club leaders manage large club membership at activities and events?
- Have everyone RSVP or pre-register
- Sit in family groups/school cohorts or socially distanced at meetings
- Set up ways to communicate via email, phone, a private social media page, etc.
- Be flexible and adapt throughout the year.
What are AHS standards for facilities that 4-H clubs use? Work with the facility that you meet at to understand their standards.
4-H Interclub, District and Region activities and events information All interclub, district, and regional events require an activity plan to be approved by 4-H Alberta prior to proceeding with the event. All AHS requirements apply to these events. When possible, it is recommended that 4-H Region activities and events are scheduled 14 days in between. Contact your Area Coordinator for the activity plan.
Will we be able to have an in-person achievement event in the spring of 2021? While we hope so, we cannot say at this time. We will continue to monitor the Alberta Health Services requirements and Alberta’s re-launch closely and communicate regularly.
If someone becomes ill at a 4-H activity or event, what do we do? The individual experiencing symptoms of an illness should be removed from the activity or event with a parent or guardian immediately. If immediately leaving the event is not possible, the individual should be isolated from the larger group. Immediately clean and disinfect surfaces that the individual may have been in contact with. The individual should immediately mask and glove, if not already wearing these protections. Those who are caring for the individual experiencing symptoms need to take precautions. The individual is legally required to isolate for at least 10 days from the start of symptoms (fever, cough – new or worsening, shortness of breath, difficulty breathing – new or worsening, runny nose, sore throat) or until they resolve, whichever is longer. COVID Symptoms and Testing
The individual should get tested. There is a minimum mandatory isolation for 10 days (or longer if symptoms are not resolved) for anyone who has a confirmed case of COVID-19, or symptoms that are not related to a pre-existing illness or health condition.
A 4-H incident report needs to be completed and filed as soon as the event is over.
If a member has to quarantine, will they be penalized in terms of meeting member requirements? No, members should not be penalized for events outside of their control. Clubs are encouraged to work with those members/families to find alternative activities or ways of participating to meet member requirements.
Will 4-H Alberta provide hand sanitizer, masks, cleaning supplies or funding to purchase? Hand sanitizer, masks and cleaning supplies, or funding, will not be provided to 4-H clubs, districts or regions. It is recommended that clubs encourage members, leaders, volunteers, and families to support the clubs, districts, and regions by bringing and/or supplying their own supplies to help stop the spread. At 4-H Alberta provincial events, items will be available when appropriate.
4-H Alberta COVID-19 waiver
If I did not get a waiver or have misplaced it, can the waiver be resent to me? Contact firstname.lastname@example.org, or call 780-422-4444, for a new COVID-19 waiver.
To download a generic COVID-19 waiver form, click here: COVID-19 Generic Waiver
What do I need to know about the 4-H COVID Waiver? Every 4-H family is required to understand and complete the electronic COVID-19 waiver to participate.
- This form has been emailed to each family unless they have not agreed to the CASL (Canadian Anti-Spam Legislation) statement as part of their registration.
- The form only needs to be completed once per household.
- 4-H participants must show the completed form to their leaders or 4-H event organizers before participating.
- 4-H Leaders and parents need to make it a practice to remind their members, volunteers, and families, that the waiver is in effect at all 4-H activities and or events.
Do guests who attend 4-H activities and or events need to complete the waiver? Yes, anyone attending an event hosted by a 4-H Club, District, Regional, or Provincial level must complete the COVID-19.
How do we get a guest waiver and what do we do with completed guest waivers? Guest waivers can be requested and then scanned and emailed to email@example.com. The club, council or committee must keep a copy in case the individual attends a future event. If the guest can take a photo or keep a copy for their records for any future 4-H events they may attend would be ideal.
Do I need to complete the waiver for each 4-H activity or event? The 4-H COVID-19 waiver only needs to be completed once. You are responsible for keeping a copy of your completed waiver, either on your phone or a paper copy. You will be required to show proof of the waiver at each activity or event. 4-H club leaders may keep a list of those they have seen a waiver from previously.
What is a “highly impacted area” from the COVID-19 waiver, part 9? The intention of question 9 on the waiver is to determine if you have travelled internationally, nationally, or even locally to an area that has now prompted a 14-day quarantine directive from public health (i.e. the nail salon in Kingston).
A parent and or guardian is a cross border truck driver, or an essential worker. Can their children join 4-H? Yes. Truck drivers are considered essential workers, just as nurses crossing the border would be. They do not have to quarantine for 14 days upon each return to Canada but must use an app to update Health Canada and must monitor symptoms. We consider their risk the same as other essential workers, and we are not excluding them from our programs.
Where do I find the most recent information about COVID-19 related to 4-H in Alberta activities and events? Visit AHS at COVID-19 info for Albertans | Alberta.ca. 4-H Alberta will do our best to update our community regularly, but we always defer to AHS to guide 4-H activities and events in Alberta. Our most recent COVID-19 update can be found at COVID-19 Update | 4hab.com.